12th May 2026 Annual Parish Council Meeting
Aubourn and Haddington Parish Council
Members of the Parish Council are summoned to the Annual Parish Council Meeting to be held at the estate office in Aubourn Hall on Tuesday 12th May 2026 at 7.00pm.
Kerrie Vickers, Parish Clerk. 30.04.2026
Agenda
Welcome
1.1 Election of Chairman - to elect a Chair.
1.2 Election of Vice-Chairman – to elect a Vice Chair.
2. Public Time & District/County Councillor’s Reports - To resolve to suspend standing orders to allow members of the public, District and County Councillor’s to make comments or ask questions.
3. Apologies for absence
4. To receive declarations of interest in accordance with the localism act 2011 and outlined in the council’s code of conduct
5. To approve the minutes – to approve the notes of the Annual Parish Council Meeting held 15 May 2025.
6. Policies
6.1. Review – to review the following items
6.1.1. Standing Orders.
6.1.2. Financial Standing Orders.
6.1.3. Privacy Policy
6.1.4. Process for dealing with a Subject Access Request
6.1.5. Data Breach Polic6.1.6. Record Retention Schedule
6.1.7. Delegation Policy
6.2 Adoption - Health and Safety Policy
6.2.1. To consider the adoption of the Health and Safety Policy.
7. Finance
7.1. To review and approve the continued method of payment via bank transfer, Direct Debit or cheque as per Financial Standing Orders.
7.2. To review and approve the schedule of regular payments due in relation to a continuing contract or obligation which the council may authorise in advance for the year as per Financial Standing Orders. List circulated.
7.3. To review the bank mandate.
7.4. To authorise payments & note income received and note the bank reconciliation. Appendix A.
8. Annual Governance and Accountability Return 2025-26
8.1. To receive and note the Internal Audit Report 2025/26
8.2. To consider, approve and complete the Annual Governance Statement 2025/26 (Section 1)
8.3. To certify, consider, approve and sign the Accounting Statements 2025/26 (Section 2)
8.4. To agree the period for the exercise of public rights.
9. Planning. n/a
10. Clerks Report. To review any outstanding items from a previous meeting and receive updates where available.
Fire Hydrant
Heating/ lighting for Clock Tower
Listed Building Consent for Clock Tower
Highways Action
11. Anti-social behavior at the Weir.
12. Correspondence received not previously circulated.
13. Nevile/Summers Charity
14. Parish Councillors’s Reports
15. Date of next meeting
Appendix A
Finance Report 1 2026/27
Current Account Balance B/F from previous report 7,810.63
Date Payment Details Expenditure and income
27.02.2026 Ms K Vickers Salary and agreed expenses -393.72
27.02.2026 HMRC PAYE - 38.60
28.02.2026 Unity Trust Bank Service charge - 6.00
02.03.2026 E.ON Energy Clock Tower electricity - 32.56
17.03.2026 E.ON Energy Streetlight maintenance - 97.80
17.03.2026 HJ Nevile & Son Room hire - 40.00
31.03.2026 Ms K Vickers Salary and agreed expenses - 393.72
31.03.2026 HMRC PAYE - 38.60
31.03.2026 Unity Trust Bank Service charge - 7.00
01.04.2026 North Kesteven District Council Parish Precept 20,370.00
01.04.2026 E.ON Next Ltd Clock Tower electricity - 32.56
22.04.2026 Unity Trust Instant Access Internal transfer - 6,700.00
22.04.2026 Local Association Lincolnshire Councils Annual subscription - 164.20
22.04.2026 Diocese of Lincoln Annual rent - 1.00
24.04.2026 NPOWER Street light electricity - 708.57
28.04.2026 Michael Erentraut Kitchen units for Clock Tower - 200.00
Total 11,515.67
Balance of current account 19,326.30
Instant Access Account
amount brought forward 22,886.38
interest payment 111.85
internal transfer 6,700.00
Balance of instant access account 29,698.23
Total of Accounts Combined Balance to carry forward 49,024.53
Breakdown of Instant Access
Election costs 3,000.00
Lost Village donation 4,000.00
Parish Council Reserves BF 20,628.25
Clock Tower Account BF 2,069.98