12th May 2026 Annual Parish Council Meeting
Aubourn and Haddington Parish Council
Minutes of the Annual Parish Council Meeting held at the Estate Office in Aubourn Hall. 12th May 2026.
Welcome.
Councillor Mosedale welcomed everyone to the meeting.
26.05.01. Election of Chairman. Councillor Mosedale was nominated by Councillor Rocks. This was seconded by Councillor Plackett-Smith and agreed by all and the acceptance of office signed.
26.05.02. Election of Vice Chairman. Councillor Quince was nominated by Councillor Mosedale. This was seconded by Councillor Rocks and agreed by all.
26.05.03. Public Time & District/County Councillor’s Reports
No public in attendance.
District Councillors Overton and Elliot had sent in a synopsis of District Council news from the previous financial year ahead of the meeting which included Solar Industrial Complexes in North Kesteven, Navenby National Grid Substation, the new Mayoral Authority, Local Government Reorganisation and much more. The full report can be received by emailing the Parish Clerk at parishclerk@aubournwithhaddington-pc.gov.uk.
Councillor Elliot advised that he would be holding a ward walk on 20th May 2026 with the Director of Resources and would speak to the director about the Clock Tower in Aubourn.
County Councillor Overton had sent in her May 2026 newsletter ahead of the meeting which included highways improvements, Solar on roofs not farmland, Lancaster sculpture, elections in Lincoln, minister view on energy and much more. The full report can be received by emailing the Parish Clerk at parishclerk@aubournwithhaddington-pc.gov.uk.
26.05.04. Formal session commenced at 19:45
26.05.05. Present and Apologies
Present: Councillor’s John Mosedale; Julie Plackett-Smith; Lynne Rocks and Mark Quince.
Apologies: Apologies were received and accepted from Councillor Hugh Nevile.
26.05.06. Declarations of interest. None.
26.05.07. Minutes of previous meeting. The minutes of the previous Annual Parish Council Meeting held 15th May 2025 were unanimously agreed and signed by the Chairman.
26.05.08. Policies. The following policies as previously circulated were unanimously agreed with no amendments required.
8.1.1. Standing Orders
8.1.2. Financial Standing Orders
8.1.3. Privacy Policy
8.1.4. Process for dealing with a Subject Access Request
8.1.5. Data Breach Policy
8.1.6. Record Retention Schedule
8.1.7. Delegation Policy
8.2 Adoption - Health and Safety Policy
8.2.1. The Health and Safety Policy as previously circulated was unanimously agreed. Action Parish Clerk.
26.05.09. Finance
9.1. The continued method of payment via bank transfer, Direct Debit, or cheque as per Financial Standing Orders was unanimously agreed.
9.2. The previously circulated schedule of regular payments due in relation to a continuing contract or obligation which the council may authorise in advance for the year as per Financial Standing Orders was unanimously agreed.
9.3. The bank mandate was reviewed and agreed with no amendments needed.
9.4. Payments, income received and bank reconciliation were authorised and noted. Appendix A.
26.05.10. Annual Governance and Accountability Return 2025-26
10.1. The Internal Audit Report 2025/26 was received and noted.
10.2. The Annual Governance Statement 2025/26 (Section 1) was considered, approved, and completed by the Chairman and Parish Clerk.
10.3. The Accounting Statements 2025/26 (Section 2) was certified by the Parish Clerk and considered and approved and signed by the Chaiman and Parish Clerk.
10.4. The period for the exercise of public rights was agreed as 3rd June 2026 to 14th July 2026 inclusive.
The Parish Clerk advised that all documents will be uploaded to the website following the submission to the external auditor.
26.05.11. Planning.
No applications for discussion at the time of posting the agenda.
26.05.12. Clerk’s Report
12.1. Fire Hydrant – The clerk advised that the insurance value of the item minus the excess has been offered by the insurer and accepted. The insurer is attempting to recover the excess from the party involved with the collision. A replacement hydrant or a means of repair will be sought in due course.
12.2. Heating/ lighting for Clock Tower – 2 quotes have been received. Councillor Mosedale agreed to meet with the preferred contractor to discuss the requirements. The project has been previously delegated to the Chair and Clerk to confirm the agreement with the contractor. Action Councillor Mosedale and Parish Clerk.
12.3. Listed Building Consent for Clock Tower. Ongoing. Action Councillor Mosedale.
12.4. Highways Action. The Parish Clerk advised that she has chased an update from Kyra Nettle (County Highways Manager) but still has not received one and will now follow this up with the leader’s office. Action Parish Clerk.
26.05.13. Anti-social behavior at the Weir.
Councillor Nevile sent in the following update ahead of the meeting.
The Aubourn Estate are this week intending to install two bollards close to the road end of Mill Lane. The Environmental Agency and Aubourn Fishing Club have been informed. The bollards are I believe retractable and lockable. Without the key I believe a typical pony and trap should be able to pass through them.
26.05.14. Correspondence received not previously circulated. None.
26.05.15. Nevile Summers Charity. No news.
26.05.16. Councillor’s reports.
Councillor Plackett-Smith asked if the damaged fire hydrant on Haddington Green could be moved. Councillor Rocks agreed to contact someone to see if this can be arranged. Action Councillor Rocks.
Councillor Quince asked about the village gateway project following a discussion with a resident. Councillor Quince agreed to look into taking this further and the clerk tasked with seeking the prices for fencing and signage. The Parish Clerk advised that she has approached Balfour Beatty about the installation of the gates should the project go ahead. A representative from Balfour Beatty has agreed to attend the next meeting when this can be discussed. Action Councillor Quince and Parish Clerk.
Councillor Quince also advised that he has made enquiries with his window cleaner regarding the non-stain glass windows at the Clock Tower.
Councillor Rocks advised that one of the small non stained-glass windows need replacing. Councillor Mosedale suggested contacting the contractor recently employed to do the Clock Tower flooring to do this and fit the kitchen units. Action Councillor Mosedale.
Councillor Rocks was thanked for all the hard work she has put into the decoration in the Clock Tower.
Councillor Nevile sent in the following report ahead of the meeting.
Having completed our training (online tests and a session with an expert, Mike Burt from Navenby), we started in early March.
In April we conducted 15 sessions (of usually just over an hour). The most traffic recorded in any one session was over 1,300 vehicles.
The highest number of speeding motorists (≥ 35) recorded in any one session was 54. The highest speed recorded was 50mph.
In total we ‘clicked’ 9,687 vehicles of which 186 were travelling at over 35mph.
Other observations have been that lorries appear to travel faster than they actually are (we have ‘caught’ very few speeding trucks). (I have so far only seen one Balfour Beatty (relief road) truck.)
Early morning and later afternoon are the times we have observed the most traffic – and so shown the Speed Watch message to the most motorists. But we have not noted so many offenders at these peak times as traffic is often constant with no space for speeding. Later morning or earlier afternoons have more speeding motorists.
Most sessions have taken place on Harmston Road, sites in Haddington have recently been approved so we will be stepping up activities there.
Undoubtedly, drivers slow down when they see us! Given that we put out warning signs and wear Hi-Viz jackets it is bewildering that some drivers appear blind to our presence.
The team has received a lot of positive and some negative reactions from drivers. At no time has anyone felt threatened.
Bev Bevan should be commended for her tireless coordination. There are currently seven of us in the group, we organise sessions via WhatsApp.
We could always do with a few more volunteers!
BUT, while details of our findings are reported to Michele, the Lincolnshire Speed Watch Administration Officer – and so I imagine, warning letters will be sent to offending drivers – we feel that more could be done with these findings. For example, local police were not aware of the speed problem nor the findings of the group. Trying to inform higher authority within the police is therefore something that the CSW Group would like to do – and would appreciate support from the Parish Council.
26.05.17. Date of next meeting. 7th July 2026.
Councillor Mosedale thanked everyone for attending and the meeting concluded at 20:35.
Appendix A
Finance Report 1 2026/27
Current Account Balance B/F from previous report 7,810.63
Date Payment Details Expenditure Income
27.02.2026 Ms K Vickers Salary and agreed expenses 393.72
27.02.2026 HMRC PAYE 38.60
28.02.2026 Unity Trust Bank Service charge 6.00
02.03.2026 E.ON Energy Clock Tower electricity 32.56
17.03.2026 E.ON Energy Streetlight maintenance 97.80
17.03.2026 HJ Nevile & Son Room hire - 40.00
31.03.2026 Ms K Vickers Salary and agreed expenses - 393.72
31.03.2026 HMRC PAYE 38.60
31.03.2026 Unity Trust Bank Service charge 7.00
01.04.2026 North Kesteven District Council Parish Precept 20,370.00
01.04.2026 E.ON Next Ltd Clock Tower electricity 32.56
22.04.2026 Unity Trust Instant Access Internal transfer 6,700.00
22.04.2026 LALC Annual subscription 164.20
22.04.2026 Diocese of Lincoln Annual rent 1.00
24.04.2026 NPOWER Street light electricity 708.57
28.04.2026 Michael Erentraut Kitchen units for Clock Tower 200.00
Total expenditure and income £8854.33 £20370.00
Balance of current account £19,326.30
Instant Access Account amount brought forward £22,886.38
Interest payment 31.03.2026 £111.85
Internal transfer from current account £6,700.00
Balance of instant access account £29,698.23
Total of Accounts Combined Balance to carry forward £49,024.53
Breakdown of Instant Access
Election costs 3,000.00
Lost Village donation 4,000.00
Parish Council Reserves BF 20,628.25
Clock Tower Account BF 2,069.98
Please be advised that these are notes of the meeting taken by the Parish Clerk and cannot in any way be regarded as official minutes of Parish Council proceedings until approved and signed at the next meeting.