Expenses Policy
To view this policy in an alternative format, please contact the Parish Clerk
Aubourn and Haddington Parish Council will reimburse any expenses actually and necessarily incurred by the Clerk, the Chairman or Councillors in performing the duties required by the Council.
1. Staff Expenses
The staff will be allowed to claim the following expenses.
• travelling and associated travel expenses on journeys on council business to
include mileage at current NJC rates and parking.
• subsistence which may include overnight accommodation and meals incurred in
the performance of Council business ("other expenses") provided that the other
expenses have been receipted and approved by the Council.
2. Councillor Expenses
Councillors may be reimbursed for expenses for travel and subsistence on Council business outside the Council's area:
• travelling and associated expenses on journeys on Council business, to include
mileage not exceeding current NJC rates and parking.
• for the purpose of making mileage claims, councillors are permitted to claim for
"allowable journeys" only and should have been made with the mandate and
prior approval of the Council.
• all claims are to be made promptly to the Clerk (within 2 months of expenditure)
and where relevant MUST be accompanied by a receipt and other information
sufficient to verify the claim.
The rates of the allowances in respect of travel shall be as follows:
• All Vehicles: HMRC non-profit making rate (currently 45p per mile)
Policy adopted: 05 September 2023
Review: as necessary