March
AUBOURN AND HADDINGTON PARISH COUNCIL
Minutes of the Parish Council Meeting held on
Wednesday 7th March 2012 in the Community Heritage Room
Aubourn Clock Tower
The Chairman of the Parish Council welcomed everyone to the March meeting.
140/30/12 PUBLIC TIME
There were no members of the public.
There were no police in attendance however PCSO Czjakowski had sent a report that
there was one crime relating to damage to a property at Moor Lane during the last
month.
141/30/12 APOLOGIES FOR ABSENCE
There were no apologies.
142/30/12 PRESENT AT THE MEETING
Cllrs. Mrs. P. Woodman MBE (Chairman), M. Coulson, Mrs. N. Wetherill, D. Knott, District
Councillor Sue Howe and the clerk.
143/30/12 DECLARATIONS OF INTEREST
Cllr. Mrs Woodman declared a prejudicial interest at item 12.2 – Finance Payment of
Accounts.
144/30/12 MINUTES OF THE LAST PARISH COUNCIL MEETING & MATTERS ARISING
The minutes of the last Parish Council meeting were agreed and signed as a true record.
1. Minute 126/27/12 – Whisby and Leadenham HWRC’s update.
Cllr. Mrs Woodman reported that Whisby would be open Monday, Thursday and
Friday plus Saturday morning from April. Leadenham would remain open on Friday,
Saturday and Sunday as before.
2. Minute 125/27/12 – Website update. The Clerk circulated copies showing the format
of the new website.
145/30/12 DISTRICT COUNCILLORS REPORT
Cllr. Mrs Howe reported on current issues in North Kesteven including the loan scheme
from Aviation Heritage Lincolnshire, the Council Tax rate which has largely remained
the same apart from the increase (3.97%) by the Police Authority, the ‘Discover
Lincolnshire’ weekend and the partnership between NKDC and Taylor Lindsey to build
new business units in Bracebridge Heath. Cllr. Mrs Howe was thanked for her report
and she left the meeting.
146/30/12 PLANNING
The clerk would contact NKDC planning to seek advice following the removal of the
boundary fence between the garden and the field at the new property in Moor Lane.
147/30/12 COUNCILLOR VACANCY
There had been no interest so the clerk would continue to advertise the vacancy in the
next edition of the Witham Staple.
148/30/12 CLOCK TOWER
1. Maintenance – Lighting – Cllr. Mrs Woodman had received one quotation and had
received some names of approved electricians to seek further prices.
2. Walks Leaflets – NKDC had provided a draft of the leaflet following some text
amendments and Cllr. Mrs Woodman would arrange for the leaflets to be printed.
3. Open Days – it was agreed that in order to attract new visitors the Aviation Heritage
Loan box could be used for one of the open days in May or June. The clerk would make
further enquiries. The arrangements for the opening in April would be discussed at the
next meeting.
Page 30 2011/2012 Signed:
AUBOURN AND HADDINGTON PARISH COUNCIL
7th March 2012
149/31/12 HIGHWAYS MATTERS
There were no matters to be discussed.
150/31/12 REPLACEMENT SEAT IN AUBOURN AND SEAT IN CLOCK TOWER CHURCHYARD
The Council agreed to order a 5ft Eclipse bench from Agri-Cycle and the clerk would
clarify the price and delivery arrangements.
The Council agreed that the clerk would confirm the price for a teak bench (Bristol – J.
Robertson Ltd) for the churchyard with engraving and report back to the next meeting.
151/31/12 DIAMOND JUBILEE
Cllr. Mrs Woodman had attended the meeting of the Diamond Jubilee committee and
reported on the arrangements for the event on 3rd June. It was agreed that the clerk
would write to the committee to confirm that the Council would buy a commemorative
item for all the children Under 16 in the parish from the £300 allocated. In addition the
Parish Council would reimburse receipted costs up to the value of £50. Cllr. Mrs
Wetherill would attend the next meeting on behalf of the Parish Council.
152/31/12 ANNUAL PARISH MEETING / NEWSLETTER
It was resolved that the meeting would be held at 7.30pm and the local groups would
be invited to report on their activities in the year. No speaker would be invited this year
and a parish newsletter would be produced for circulation prior to the meeting.
153/31/12 FINANCE
1. Treasurers Report - the Treasurer’s report was presented and the balance in hand was
reported as follows: - Community Account - £1,716.63, Business Premium Account -
£5,187.73 and Clock Maintenance Account - £2,252.91. The Treasurers report was
accepted.
2. Payment of Accounts
Cllr. Mrs Woodman declared a prejudicial interest.
The following accounts were approved, agreed by Councillors and cheques signed
where required:-
D. Parker – Expenses February - £13.72
(Salary £484.00 and LCC Pension £172.25 paid through Standing Order on 1/3/12)
EON – Street Light Repair Bridge Road - £390.00
EON – Street Light Maintenance Quarterly charge - £159.55
LALC – Annual Subscription – £127.40
Mrs P. Woodman – Cleaning the clock tower - £10.00
The Clerk noted that EON had undertaken the annual check of lights in the parish whilst
undertaking recent repairs. There were some repairs to be done in Haddington and
painting of column in Reynolds Paddock. It was agreed to order the repairs from April
and leave the painting until the following year.
154/31/12 CORRESPONDENCE
1. Best Kept Village 2012 – it was agreed not to participate.
2. The Future of Stapleford Wood – information
3. Briefing Paper from the Environment Agency regarding flood risks.
All correspondence would be circulated/emailed to councillors.
155/31/12 ANY OTHER BUSINESS
The emergency and outside light at the Clock Tower required attention. The damaged
chairs in the Clock Tower required new seat pads – the clerk would make further
enquiries. Cllr. Mrs Wetherill enquired about the telephone box in Haddington as no
maintenance had been done since its adoption.
Page 31 2011/2012 Signed:
AUBOURN AND HADDINGTON PARISH COUNCIL
7th March 2012
156/32/12 DATE AND TIME OF THE NEXT MEETING
It was agreed to hold the next Parish Council meeting on Wednesday 4th April 2012 in
the Community Heritage Room Aubourn Clock Tower after the Annual Parish Meeting.
The part of the meeting closed at 10pm.
CLOSED SESSION
The clerk left the meeting.
157/32/12 SERVICE LEVEL AGREEMENT – WITHAM OFFICE LAPS
A discussion took place about the service level agreement. It was agreed that more
information was required and to ask for Mr. Thomas or Ms. Carrington to attend the
next meeting (closed session) to discuss further.
Page 32 2011/2012 Signed: