July
AUBOURN AND HADDINGTON PARISH COUNCIL
Minutes of the Parish Council Meeting held
on Wednesday 4th July 2012
in the Community Heritage Room, Aubourn Clock Tower
Cllr Mrs P Woodman MBE, Chairman of the Parish Council welcomed everyone to the
July meeting.
53/11/12 PUBLIC TIME & POLICE REPORT
Pc Tim Hewson was in attendance and reported that there were no crimes
reported in the last month and the SID had been deployed in the parish since the
last meeting. He was thanked for his attendance and he left the meeting.
54/11/12 APOLOGIES FOR ABSENCE
There were apologies for absence from District Cllr. Mrs Sue Howe.
55/11/12 PRESENT AT THE MEETING
Cllrs. Mrs. P. Woodman MBE (Chairman), M. Coulson, D. Knott, Mrs. N. Wetherill,
County Councillor Ray Phillips and the clerk.
56/11/12 DECLARATIONS OF INTEREST
Cllr. Mrs Woodman declared a prejudicial interest at item 12.2 – Finance Payment
of Accounts.
57/11/12 MINUTES OF THE LAST MEETING & MATTERS ARISING
The minutes of the Parish Council meeting were then agreed and signed as a
true record. There were no matters arising.
58/11/12 i) LINCOLNSHIRE COUNTY COUNCILLOR REPORT
Cllr. Phillips provided a report from Lincolnshire County Council. He told the
meeting that a further 2 million pounds had been found for Highways
emergency repairs and 6.5 million for drought damage. He confirmed that Moor
Lane Aubourn would benefit from some repair work. Verge cutting had been a
major problem resulting in numerous complaints. The mobile library service was
being reviewed again and he urged use of the service or it would be withdrawn.
Cllr. Phillips was thanked for his attendance and he left the meeting.
ii) NKDC COUNCILLOR REPORT
Cllr. Mrs Woodman gave a report from North Kesteven District Council.
Her report included information about the commencement of the public
inspection period for NKDC’s accounts, the Olympic torch procession that
recently took place in Sleaford and Bracebridge Heath, the Armed Forces Day
event, the adoption of the NKDC Code of Conduct as required by the Localism
Act 2011 and the Core Strategy was open for 6 weeks public consultation.
59/11/12 PLANNING
12/0386 – Environmental Impact Assessment/Screening Opinion – Land at
Aubourn Enterprise Park – Development of a compost and fertiliser production
facility.
The Council agreed to forward comments as this application had been sent to
South Hykeham parish when it was in Aubourn and Haddington Parish. The
Council was concerned that this facility would generate a high volume of traffic
with 150 car parking spaces being made available, 250 HGV movements and 24
hour processing. The clerk would forward these comments to planning.
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AUBOURN AND HADDINGTON PARISH COUNCIL
4th July 2012
60/12/12 CLOCK TOWER
1. Maintenance – the electricity usage in the Community Heritage Room continued
to be monitored. The heater in the disabled toilet was identified as possibly using
the extra electricity units and it had been switched off. The usage for the previous
two months was much lower and mirrored the usage in 2011.
A replacement gas bottle was required for one of the heaters and this would be
arranged by the clerk.
2. Lighting – Cllr. Mrs Woodman had been in contact with the contractor, M.
Monaghan and the lights were now going to be installed in September.
There was still concern that the lights could not be inspected prior to the
installation.
3. Diamond Jubilee bench – the new teak bench had been installed at the front of
the Clock Tower on a concrete slab base. The dedication of the bench would be
celebrated with an afternoon tea at the opening on Sunday 8th July.
4. Open Days - The open afternoon was on 8th July 2012 between 2pm and 4pm.
All councillors would be in attendance.
The clerk would check the insurance for the open afternoon in September as it
was agreed that there would be an opportunity for visitors to climb to the Clock
Room for a nominal fee. This would be organised by Cllr. Coulson and Cllr.
Wetherill. Torches would be provided and a disclaimer sign would be produced
for display at the entrance.
5. Other matters – Cllr. Wetherill would make enquiries as to the disposal of the
surplus books in the Heritage Room.
61/12/12 HIGHWAYS MATTERS
The clerk had reported all the matters raised at the last meeting. A further request
would be made to Ian Ward (LCC Highways) to urgently request that the
footway between Sky Lane and Old Haddington Lane is cut as it was overgrown.
The clerk had received assurances from LCC Highways that the there would be
repairs to an area on Bridge Road near the Haddington junction.
62/12/12 CODE OF CONDUCT – LOCALISM ACT 2011
The clerk provided the model code of conduct from LALC and a copy of NKDC’s
Code of Conduct adopted on 29th June 2012. The adoption of a new code of
conduct was required by all councils from 1st July 2012 or soon after that date.
The Council agreed to defer the decision pending further consideration of the
two papers and receipt of more information. This would be discussed at the
September meeting of the Parish Council.
63/12/12 WITHAM AND BRANT CLUSTER MEETING
The Witham and Brant Cluster meeting had been arranged for Thursday 12th July
at Witham St. Hughs Village Hall starting at 7pm.
Cllr. Wetherill agreed to attend on behalf of the council.
64/12/12 PARISH COUNCILLOR CO-OPTION
The Parish council would continue to advertise locally in order to fill the vacancy
as soon as possible.
65/12/12 WEBSITE
The clerk had established the new website and arrangements were being made
to cancel the existing web hosting from August.
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AUBOURN AND HADDINGTON PARISH COUNCIL
4th July 2012
66/13/12 FINANCE
1. Treasurers Report - the Treasurer’s report was presented and the balance in hand
was reported as follows: -
Community Account - £2144.01
Business Premium Account - £9337.82
Clock Maintenance Account - £2266.95
The Treasurers report was accepted.
2. Payment of Accounts - the following accounts had been approved, agreed by
Councillors and cheques signed where required:-
D. Parker – Expenses June - £25.35
(Salary £484.20 and LCC Pension £172.25 paid through Standing Order on
1/7/12)
EON – Electricity for Clock Tower - £34.00 (Direct Debit)
HMRC – Quarterly Employers costs - £189.68
Bassingham Parish Council – contribution to SID repair - £15.20
H & J Nevile & Sons – Contribution to Diamond Jubilee - £120.00
Tower Mint – Purchase of additional coins - £47.40
A. Ogg – Grass cutting - £120.00
P. Woodman – refund for cleaning of Clock Tower - £10.00
M. Monaghan – Provision of slab Base for Diamond Jubilee bench - £275.00
P. Woodman – Replacement Light Bulb – Clock Tower - £3.75
67/13/12 CORRESPONDENCE
1. NKDC – Gambling Act consultation – this had been circulated to councillors.
68/13/12 SERVICE LEVEL AGREEMENT – Witham local Access Point
A further meeting had been arranged with NKDC for Tuesday 10th July at
6.45pm in the Community Heritage Room.
69/13/12 ANY OTHER BUSINESS
1. Playground Association – the clerk had received confirmation that the cheque
had been received. The group indicated that they would send their audited
accounts for the council to consider a further grant request in November.
70/13/12 DATE AND TIME OF THE NEXT MEETING
It was agreed to hold the next Parish Council meeting on Wednesday 5th
September 2012 in the Community Heritage Room Aubourn Clock Tower.
The meeting closed at 9.55pm
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